ComplyKart Services
ESI Return Filing
If your establishment is covered under ESI, contributions must reach ESIC every month - on time, with the right wage data. Slip up and you face interest, damages, and employee complaints. We run the monthly cycle for you: contributions computed, ECR filed, challans paid.
CA/CS-guided review
Your documents and structure are checked before anything is filed.
Written scope first
Inclusions and payable charges are explained before work begins.
Support till it’s done
One team owns your filing, from the first call to the final handover.
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Your details stay private — we only call about this enquiry.
Experience behind every filing
A quick snapshot of the work so far.
Fees
Fees and packages for ESI Return Filing
Every requirement is a little different, so we quote after a short discussion — the consultation itself is free.
Custom quote
ESI Return Filing
Talk to a ComplyKart expert — we’ll understand your requirement and share an exact written quote before you pay anything.
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ESI Return Filing Package Inclusions
- Half-yearly ESI return preparation
- Contribution vs payroll reconciliation
- IP and wage record compilation
- Filing by 21st May and 21st November
- Acknowledgement with next-cycle reminders
Overview
What ESI compliance involves
ESI applies to factories and establishments with 10 or more employees (20 in some states) earning up to Rs 21,000 a month (Rs 25,000 for persons with disabilities).
The employer contributes 3.25% of wages and deducts 0.75% from the employee - a total of 4% goes to ESIC each month.
Contributions for a month must be paid by the 15th of the following month through the ESIC portal.
Every covered employee gets an Insurance Number (IP number) and an e-Pehchan card, which is their access to ESI hospitals and benefits.
Benefits
Why founders hand us their ESI cycle
Open each benefit to see what it means for you.
Never a late contribution
The 15th comes around fast. We run a fixed monthly rhythm - payroll data in, ECR out, challan paid - so interest and damages never enter the picture.
Wage data done properly
Overtime, conveyance, special allowances - what counts as wages for ESI is its own subject. We compute on the correct base, not just basic salary.
New joiners and exits tracked
IP registrations for new hires and timely updates when people leave. Your ESI records always match your actual headcount.
Inspection-ready records
Contribution history, wage registers, and IP declarations kept in order - so an ESIC inspection is a non-event.
Documents
What documents do you need for ESI Return Filing?
Clear, current documents matter more than a long checklist. Names, dates of birth and addresses should match across every record — that's what the MCA checks first. Tick what you already have below.
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Tick what you already have. This checklist resets when you leave the page.
Establishment and employer details — one-time
Verified against MCA requirements
Monthly employee data — every filing cycle
Verified against MCA requirements
What is a CIN?
Every Private Limited Company gets a unique 21-character Corporate Identification Number from the MCA. It's proof your company legally exists. You'll need it for bank accounts, tax filings, and contracts. We handle the entire application — you just provide the documents above.
Not sure if your documents are ready?
Send us what you have. A ComplyKart expert will review them for free and tell you exactly what's missing — no obligation.
Get Free Document ReviewQuestions Founders ask us about documents
What if my address proof is old?
Utility bills and bank statements must be less than 2 months old. If yours are older, get a fresh copy — the MCA rejects stale proofs.
Do I need original documents?
No. Clear scans or photos work for the entire process. We never ask you to courier originals.
What if directors live in different cities?
That's normal. Each director uploads their own documents separately. Our system keeps everything organised.
I'm outside India. Can I still register a company?
Yes. India allows 100% foreign ownership in most sectors, and the entire process happens online. You need one Indian resident director, and your passport + address proof must be apostilled — we'll guide you through both. NRI founders and foreign investors do this with us regularly.
Check if you're eligible →How long does registration actually take?
7 to 10 working days from the day your documents are verified. Name approval takes 2-3 days, MCA incorporation another 5-7. We track every stage and update you.
Can I start if I'm missing one document?
Yes. Start now with what you have — we begin name reservation and DSC while you arrange the rest. Most founders are missing one proof; it rarely blocks the timeline.
Process
ESI Return Filing process — step by step
You’ll see each stage, what’s pending and what we need from you — so filings don’t bounce back.
Step 1 of 5
We verify your ESIC coverage
We check that your establishment is registered and which employees are covered. ESIC applies to establishments with 10 or more employees in covered areas (20 or more in some states), on wages up to ₹21,000 per month.
Monthly wage data is collected
You share the month's wage register, new joiners, and exits. Missing a new joiner here is the most common error — their contributions then show as short when ESIC cross-checks.
Contributions are calculated
Employer contribution is 3.25% and employee contribution is 0.75% of wages, calculated per employee up to the ₹21,000 monthly wage ceiling. Employees earning above the ceiling in a month are excluded from that month's contribution.
Challan is generated and paid
We generate the monthly challan on the ESIC portal and you pay it online. The deadline is the 15th of the following month — late payment attracts interest and damages, so we aim to file in the first week.
Return is filed and records are kept
The monthly contribution details are submitted on the ESIC portal and you receive the filed challan and confirmation for your records. We also flag employees approaching the wage ceiling so their coverage status stays accurate.
Why ComplyKart
Why ComplyKart for this
You should know who’s doing what. Open a stage to see how the work is shared.
Monthly, not occasional
ESI is a monthly discipline. We treat it like one - a fixed process with a fixed date, not something squeezed in when so...
We speak payroll
Our team works with salary registers daily. Wage definitions, arrears, bonuses - the edge cases are handled, not guessed...
One vendor for PF and ESI
Most clients run both through us. One payroll input, two filings out, one summary in your inbox.
Monthly, not occasional: ESI is a monthly discipline. We treat it like one - a fixed process with a fixed date, not something squeezed in when someone remembers.
For NRI founders & foreign investors
If a founder or investor is outside India
You don't need to fly down. Most of our foreign-founder incorporations are completed without the founder ever visiting India — 100% foreign ownership is allowed in most sectors, and the entire process happens online.
Before you start
- 100% foreign ownership is allowed in most sectors — no Indian partner needed
- One Indian resident director is required by law — we help you find a compliant way forward
- Check whether your sector permits automatic-route foreign investment
- Your passport + address proof need an apostille, not an embassy visit
- Map ownership, beneficial ownership and pricing early
After incorporation
- Receive funds through permitted banking channels
- Complete RBI/FEMA reporting (FC-GPR, FLA) and keep the bank evidence
- Coordinate tax and ongoing compliance advice early
Free 15-minute eligibility call. No obligation.
FAQ
Frequently asked questions
Search all 8 answers, or filter by the stage you’re thinking about.
Showing 8 of 8 answers
By the 15th of the following month. Late payment attracts interest and can invite damages from ESIC, so we work to a 10th-of-month internal deadline.
Employees earning up to Rs 21,000 per month (Rs 25,000 for persons with disabilities) in covered establishments. Once covered, an employee stays covered until their wages cross the threshold in a contribution period.
3.25% employer share plus 0.75% employee share, on applicable wages. The rates are set by ESIC and apply uniformly.
They are separate laws with separate thresholds. Having PF does not exempt you from ESI, and vice versa.
Interest accrues on the delayed amount, and ESIC can levy damages. Repeated defaults can lead to prosecution. If you have missed months, we help you regularise the backlog.
No. If the establishment and the employee's wages fall within coverage, ESI is mandatory - neither side can opt out.
Basic KYC - Aadhaar, bank details, nominee details, and a photograph. We register the IP and the employee receives an e-Pehchan card.
The old half-yearly return system was discontinued. Compliance today is the monthly contribution filing through the ESIC portal, which is what we handle.
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What clients say about working with us
Real stories from businesses we've worked with.
Our Trademark was applied in all the classes with a short span of time by Complykart Trademark Experts and I can say the level of expertise and commitment they carry is remarkable. It's an A+ from my side. We are now sticking to ComplyKart only.
I found the professionalism of the staff at complykart.com, a pleasure to work with. As a foreigner to India, they took the time to explain the documentation and assisted in every question I raised. I was pleased that complykart.com made it easy for my Business.
Trust, Commitment, Dedication and responsiveness are the best things with ComplyKart. Thanks for handling our Merger assignment with so much care. After my business disputes, complykart handles all things with own sense of understanding.
Trust & transparency
Sources & how we keep this page accurate
Primary sources we refer to:
- Ministry of Corporate Affairs (MCA)
- GST Portal
- Income Tax Department
- IP India (Trademark / Patent / Copyright)
Last verified: 6 October 2026
Compliance rules change. If something on this page looks outdated, tell us on WhatsApp and we'll fix it — and your filing will always follow the current rules, not just what's written here.
Get a free consultation
Talk to a ComplyKart professional about ESI Return Filing. The first consultation is free.
