ComplyKart Services
GST Refund Application
GST refunds die in deficiency memos and mismatched returns more often than on merit. We reconcile your filings, pick the right refund category, file RFD-01 properly, and chase it till the sanction comes through.
CA/CS-guided review
Your documents and structure are checked before anything is filed.
Written scope first
Inclusions and payable charges are explained before work begins.
Support till it’s done
One team owns your filing, from the first call to the final handover.
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Experience behind every filing
A quick snapshot of the work so far.
Fees
Fees and packages for GST Refund Application
Every requirement is a little different, so we quote after a short discussion — the consultation itself is free.
Custom quote
GST Refund Application
Talk to a ComplyKart expert — we’ll understand your requirement and share an exact written quote before you pay anything.
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GST Refund Application Package Inclusions
- Refund eligibility assessment (export, inverted duty, excess cash)
- RFD-01 application filing on the GST portal
- Supporting document compilation: invoices, FIRC, LUT
- Department query and deficiency memo handling
- Follow-up until refund is credited
Overview
What a GST refund claim actually is
A GST refund returns tax or ITC that is legitimately yours — filed through Form RFD-01 on the GST portal.
Common grounds: exports, inverted duty structure, excess electronic cash ledger balance, deemed exports.
The claim must be filed within two years of the relevant date; late claims are not entertained.
Your GSTR-1 and GSTR-3B figures must agree — mismatches are the leading cause of rejection.
Benefits
Why businesses claim GST refunds through us
Open each benefit to see what it means for you.
Right refund category
Exports, inverted duty structure, excess cash ledger balance, deemed exports — each refund type has its own form logic and documents. We file under the right category.
Reconciled before filing
Most refund rejections trace to mismatched GSTR-1 vs 3B figures or missing statements. We reconcile before filing so the application survives scrutiny.
Deficiency memos answered
The portal issues deficiency memos (RFD-03) that need timed responses. We track every memo and reply within the window.
Provisional refund pursued
Export refunds carry a provisional 90% payout in many cases. We structure the application so eligible money comes back faster.
Documents
Documents required for GST Refund Application
Clear, current documents matter more than a long checklist. Names, dates of birth and addresses should match across every record — that's what the MCA checks first. Tick what you already have below.
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Refund claim papers (all refund types)
Verified against MCA requirements
Category-specific proof
Verified against MCA requirements
What is a CIN?
Every Private Limited Company gets a unique 21-character Corporate Identification Number from the MCA. It's proof your company legally exists. You'll need it for bank accounts, tax filings, and contracts. We handle the entire application — you just provide the documents above.
Not sure if your documents are ready?
Send us what you have. A ComplyKart expert will review them for free and tell you exactly what's missing — no obligation.
Get Free Document ReviewQuestions Founders ask us about documents
What if my address proof is old?
Utility bills and bank statements must be less than 2 months old. If yours are older, get a fresh copy — the MCA rejects stale proofs.
Do I need original documents?
No. Clear scans or photos work for the entire process. We never ask you to courier originals.
What if directors live in different cities?
That's normal. Each director uploads their own documents separately. Our system keeps everything organised.
I'm outside India. Can I still register a company?
Yes. India allows 100% foreign ownership in most sectors, and the entire process happens online. You need one Indian resident director, and your passport + address proof must be apostilled — we'll guide you through both. NRI founders and foreign investors do this with us regularly.
Check if you're eligible →How long does registration actually take?
7 to 10 working days from the day your documents are verified. Name approval takes 2-3 days, MCA incorporation another 5-7. We track every stage and update you.
Can I start if I'm missing one document?
Yes. Start now with what you have — we begin name reservation and DSC while you arrange the rest. Most founders are missing one proof; it rarely blocks the timeline.
Process
GST Refund Application process — step by step
You’ll see each stage, what’s pending and what we need from you — so filings don’t bounce back.
Step 1 of 5
1. Identify your refund category
Refunds arise from zero-rated exports, inverted duty structure, excess balance in the electronic cash ledger, SEZ supplies, or deemed exports. First confirm your category, since each needs different annexures.
2. File Form GST RFD-01
File Form GST RFD-01 on the GSTN portal with the statements and documents. An ARN is generated immediately.
3. Scrutiny — provisional 90% within 7 days for exports
The officer issues an acknowledgment in Form GST RFD-02, or a deficiency memo in Form GST RFD-03 if something is missing. For export refunds, 90% can be sanctioned provisionally in Form GST RFD-04 within 7 days.
4. Final order and credit — typically 60 working days
The final order comes in Form GST RFD-06 and the amount is credited through Form GST RFD-05. The law requires sanction within 60 days of a complete application, so expect the process to take typically 60 working days end to end.
5. Re-apply if rejected — fix and file fresh
If the claim is rejected in Form GST RFD-06, fix the deficiencies flagged and file a fresh RFD-01 — there is no appeal needed for a curable rejection, just a cleaner second application.
Why ComplyKart
Why ComplyKart for this
You should know who’s doing what. Open a stage to see how the work is shared.
Reconciliation-first filing
Refund work is reconciliation work. Our GST team matches your returns before filing — because the portal will match them...
Monitored till sanction
We watch for deficiency memos and reply inside the window. A refund claim is a live file until the money arrives, and we...
Your GST team, not strangers
The same team handles your monthly GST, so the refund period's filings are already familiar — no starting from zero.
Reconciliation-first filing: Refund work is reconciliation work. Our GST team matches your returns before filing — because the portal will match them after, and it is less forgiving.
For NRI founders & foreign investors
If a founder or investor is outside India
You don't need to fly down. Most of our foreign-founder incorporations are completed without the founder ever visiting India — 100% foreign ownership is allowed in most sectors, and the entire process happens online.
Before you start
- 100% foreign ownership is allowed in most sectors — no Indian partner needed
- One Indian resident director is required by law — we help you find a compliant way forward
- Check whether your sector permits automatic-route foreign investment
- Your passport + address proof need an apostille, not an embassy visit
- Map ownership, beneficial ownership and pricing early
After incorporation
- Receive funds through permitted banking channels
- Complete RBI/FEMA reporting (FC-GPR, FLA) and keep the bank evidence
- Coordinate tax and ongoing compliance advice early
Free 15-minute eligibility call. No obligation.
FAQ
Frequently asked questions
Search all 6 answers, or filter by the stage you’re thinking about.
Showing 6 of 6 answers
Two years from the relevant date — usually the end of the period the refund relates to. Late applications are rejected outright, so the calendar matters more than the paperwork.
Exporters (with LUT or on payment of IGST), inverted duty structure cases, excess balance in the electronic cash ledger, deemed exports, and SEZ supplies are the common ones.
Typically 60 days from a complete application, with provisional refunds faster for exports. In practice, deficiency memos and officer workload stretch this — which is why clean first-time filing matters.
Yes, but each period needs its own application with its own statements. We usually batch them sensibly rather than filing one giant claim.
RFD-03 means the officer found something missing or mismatched. It comes with a response window — miss it and the application lapses. We monitor and reply as part of the service.
Yes. If ITC accumulates because your inputs are taxed higher than your outputs, the inverted duty structure refund exists for exactly this. We compute the eligible amount per the formula.
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What clients say about working with us
Real stories from businesses we've worked with.
Our Trademark was applied in all the classes with a short span of time by Complykart Trademark Experts and I can say the level of expertise and commitment they carry is remarkable. It's an A+ from my side. We are now sticking to ComplyKart only.
I found the professionalism of the staff at complykart.com, a pleasure to work with. As a foreigner to India, they took the time to explain the documentation and assisted in every question I raised. I was pleased that complykart.com made it easy for my Business.
Trust, Commitment, Dedication and responsiveness are the best things with ComplyKart. Thanks for handling our Merger assignment with so much care. After my business disputes, complykart handles all things with own sense of understanding.
Trust & transparency
Sources & how we keep this page accurate
Primary sources we refer to:
- Ministry of Corporate Affairs (MCA)
- GST Portal
- Income Tax Department
- IP India (Trademark / Patent / Copyright)
Last verified: 6 October 2026
Compliance rules change. If something on this page looks outdated, tell us on WhatsApp and we'll fix it — and your filing will always follow the current rules, not just what's written here.
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Talk to a ComplyKart professional about GST Refund Application. The first consultation is free.
