ComplyKart Services
PF ECR Filing
Provident fund compliance is a monthly discipline - contributions computed on the right wages, ECR uploaded, challan paid by the 15th. Miss a month and interest plus damages start accruing. We run the entire cycle for you.
CA/CS-guided review
Your documents and structure are checked before anything is filed.
Written scope first
Inclusions and payable charges are explained before work begins.
Support till it’s done
One team owns your filing, from the first call to the final handover.
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Experience behind every filing
A quick snapshot of the work so far.
Fees
Fees and packages for PF ECR Filing
Every requirement is a little different, so we quote after a short discussion — the consultation itself is free.
Custom quote
PF ECR Filing
Talk to a ComplyKart expert — we’ll understand your requirement and share an exact written quote before you pay anything.
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PF ECR Filing Package Inclusions
- Monthly ECR preparation and filing
- Member-wise contribution reconciliation
- New joinee/exit UAN handling
- Filing by 15th every month
- Challan and acknowledgement handover
Overview
What PF monthly compliance involves
Employers with 20 or more employees must contribute to the Employees' Provident Fund for covered employees.
The contribution is 12% each from employer and employee on applicable wages, up to the Rs 15,000 wage ceiling.
Every month, the employer uploads an Electronic Challan-cum-Return (ECR) and pays the challan by the 15th of the following month.
Each employee gets a Universal Account Number (UAN) that stays with them across jobs.
Benefits
Why employers run PF through us
Open each benefit to see what it means for you.
Never a late payment
The 15th of every month, without fail. We run a fixed monthly cycle - payroll in, ECR out, challan paid - so interest and damages never arise.
Member records kept current
New UAN generation, KYC seeding, date-of-joining and exit updates - your member records always match your payroll.
Wage base computed correctly
Basic wages, DA, retaining allowance - what counts for PF has specific rules. We compute on the correct base.
Inspection-ready files
Contribution cards, annual returns, and inspection-ready records maintained - an EPFO visit becomes a non-event.
Documents
What documents do you need for PF ECR Filing?
Clear, current documents matter more than a long checklist. Names, dates of birth and addresses should match across every record — that's what the MCA checks first. Tick what you already have below.
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Tick what you already have. This checklist resets when you leave the page.
Establishment setup — one-time
Verified against MCA requirements
Monthly member data — every filing cycle
Verified against MCA requirements
What is a CIN?
Every Private Limited Company gets a unique 21-character Corporate Identification Number from the MCA. It's proof your company legally exists. You'll need it for bank accounts, tax filings, and contracts. We handle the entire application — you just provide the documents above.
Not sure if your documents are ready?
Send us what you have. A ComplyKart expert will review them for free and tell you exactly what's missing — no obligation.
Get Free Document ReviewQuestions Founders ask us about documents
What if my address proof is old?
Utility bills and bank statements must be less than 2 months old. If yours are older, get a fresh copy — the MCA rejects stale proofs.
Do I need original documents?
No. Clear scans or photos work for the entire process. We never ask you to courier originals.
What if directors live in different cities?
That's normal. Each director uploads their own documents separately. Our system keeps everything organised.
I'm outside India. Can I still register a company?
Yes. India allows 100% foreign ownership in most sectors, and the entire process happens online. You need one Indian resident director, and your passport + address proof must be apostilled — we'll guide you through both. NRI founders and foreign investors do this with us regularly.
Check if you're eligible →How long does registration actually take?
7 to 10 working days from the day your documents are verified. Name approval takes 2-3 days, MCA incorporation another 5-7. We track every stage and update you.
Can I start if I'm missing one document?
Yes. Start now with what you have — we begin name reservation and DSC while you arrange the rest. Most founders are missing one proof; it rarely blocks the timeline.
Process
PF ECR Filing process — step by step
You’ll see each stage, what’s pending and what we need from you — so filings don’t bounce back.
Step 1 of 6
Establishment and member data are verified
We confirm your PF code, check that every employee has a UAN, and collect Form 11 for new joiners. A wrong or missing UAN is the most common reason an ECR gets rejected by the portal.
Monthly contribution data is prepared
We compile wages, days worked, and join/exit dates for the month. PF is 12% employer + 12% employee on wages up to the ₹15,000/month wage ceiling, with the employer's share splitting into 8.33% EPS and 3.67% EPF.
ECR file is generated
We generate the Electronic Challan-cum-Return in the EPFO-specified format and validate it before upload. Validation catches formatting errors and UAN mismatches before they reach the portal.
ECR is uploaded and approved with DSC
The ECR is uploaded on the EPFO Unified Portal and approved using the authorised signatory's digital signature. Without DSC approval, the return is not considered filed.
Challan is paid by the due date
The payment challan is generated and paid online. The due date is the 15th of the following month — late filing and payment attract penal interest, so we target completion in the first week of the month.
Confirmation and records are shared
You receive the filed ECR, payment receipt, and a member-wise summary for your records. We also track discrepancies the portal flags so next month's filing starts clean.
Why ComplyKart
Why ComplyKart for this
You should know who’s doing what. Open a stage to see how the work is shared.
A process, not a favour
PF is monthly, forever. We built a process for it - fixed inputs, fixed dates, fixed outputs.
Edge cases handled
Wage definitions, arrears, bonuses, international workers - the edge cases are handled by people who see them daily.
PF and ESI under one roof
Most clients run PF and ESI with us together. One payroll input, both filings, one summary.
A process, not a favour: PF is monthly, forever. We built a process for it - fixed inputs, fixed dates, fixed outputs.
For NRI founders & foreign investors
If a founder or investor is outside India
You don't need to fly down. Most of our foreign-founder incorporations are completed without the founder ever visiting India — 100% foreign ownership is allowed in most sectors, and the entire process happens online.
Before you start
- 100% foreign ownership is allowed in most sectors — no Indian partner needed
- One Indian resident director is required by law — we help you find a compliant way forward
- Check whether your sector permits automatic-route foreign investment
- Your passport + address proof need an apostille, not an embassy visit
- Map ownership, beneficial ownership and pricing early
After incorporation
- Receive funds through permitted banking channels
- Complete RBI/FEMA reporting (FC-GPR, FLA) and keep the bank evidence
- Coordinate tax and ongoing compliance advice early
Free 15-minute eligibility call. No obligation.
FAQ
Frequently asked questions
Search all 8 answers, or filter by the stage you’re thinking about.
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By the 15th of the following month. We work to an internal deadline a few days earlier so there's always buffer.
12% employer share plus 12% employee share on applicable wages, up to the Rs 15,000 wage ceiling. The employer's share splits between EPF and EPS.
Employees earning up to Rs 15,000 per month in establishments with 20 or more employees. Once covered, employees generally continue even if wages rise.
Interest on delayed payments plus damages that can be steep for repeated defaults. If you've missed months, we help you regularise the backlog.
It is the monthly electronic return uploaded to the EPFO portal - member-wise contribution details. Filing the ECR and paying the challan are the two halves of monthly PF compliance.
Yes - if they meet the wage and establishment thresholds. International workers have specific rules on coverage and withdrawal; we handle those cases too.
Basic KYC - Aadhaar, PAN, bank details, and nominee. We seed these in the EPFO portal so claims and transfers work smoothly later.
Yes. PF and ESI are separate laws with separate thresholds and filings. Most covered establishments run both - we handle them together.
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What clients say about working with us
Real stories from businesses we've worked with.
Our Trademark was applied in all the classes with a short span of time by Complykart Trademark Experts and I can say the level of expertise and commitment they carry is remarkable. It's an A+ from my side. We are now sticking to ComplyKart only.
I found the professionalism of the staff at complykart.com, a pleasure to work with. As a foreigner to India, they took the time to explain the documentation and assisted in every question I raised. I was pleased that complykart.com made it easy for my Business.
Trust, Commitment, Dedication and responsiveness are the best things with ComplyKart. Thanks for handling our Merger assignment with so much care. After my business disputes, complykart handles all things with own sense of understanding.
Trust & transparency
Sources & how we keep this page accurate
Primary sources we refer to:
- Ministry of Corporate Affairs (MCA)
- GST Portal
- Income Tax Department
- IP India (Trademark / Patent / Copyright)
Last verified: 6 October 2026
Compliance rules change. If something on this page looks outdated, tell us on WhatsApp and we'll fix it — and your filing will always follow the current rules, not just what's written here.
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Talk to a ComplyKart professional about PF ECR Filing. The first consultation is free.
