Board Resolutions
Notice of EGM
Standard format — adapt the highlighted details to your company, and have a professional review it before use.
slakasl askc askl laksc ksal casklc klas
This template is a starting point, not legal advice. Adapt it to your situation — and for anything high-stakes, get a professional review before you sign or send it.
Understanding this document
What is notice of egm?
An Extraordinary General Meeting handles shareholder decisions that cannot wait for the AGM — capital increases, name changes, director removals. Section 101 requires at least 21 clear days' written notice with an explanatory statement under Section 102. Get the notice wrong and the resolutions can be challenged.
When do you need it?
Whenever the board needs shareholder approval urgently. Count 21 clear days excluding the date of notice and the meeting date — and add 48 hours if sending by post.
Common mistakes to avoid
- Shorter notice without written consent from 95% of voting members — the meeting is then invalid.
- Missing or thin explanatory statement under Section 102 — resolutions get challenged on this alone.
- Sending notice to an outdated member list — check the register, not last year's spreadsheet.
- No proof of dispatch — keep postal receipts or email logs; "we sent it" is not evidence.
Need it tailored to your company?
Templates cover the standard cases. If your situation has complications — multiple parties, unusual terms, regulatory scrutiny — get it drafted properly. Our CAs, CSs and lawyers do this every day.
Related documents
Our CS and legal team drafts and vets documents every day.
