ComplyKart Services
Form 16 Issuance – Correct for Every Employee
Every June, employees need a Form 16 that matches their TDS, their declarations, and the regime they chose. We compute each one from your payroll and TDS returns — reconciled, on time, and ready before the filing rush.
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Fees and packages for Form 16 Issuance
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Form 16 Issuance
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Form 16 Issuance Package Inclusions
- Form 16 Part A & B preparation from payroll data
- TDS deduction vs 26AS reconciliation per employee
- TRACES download and correction support
- Issuance by 15th June with reminders
- Employee-wise issuance tracker
Overview
What Form 16 issuance actually involves
Form 16 is the annual TDS certificate an employer issues to employees under Section 203.
Part A carries the TDS deducted and deposited; Part B carries the salary computation with exemptions and deductions.
It must be issued by 15 June following the financial year, generated from TDS return data.
The figures must reconcile with the 24Q TDS returns — mismatches are what trigger employee notices.
Benefits
Why employers get Form 16s issued through us
Open each benefit to see what it means for you.
Part A and Part B, reconciled
Form 16 has two parts — Part A with TDS details, Part B with the salary computation. Both must match your TDS returns. We issue them reconciled, not stitched together.
On time, every June
Employees need Form 16 by mid-June to file their returns. Late or wrong Form 16s mean a flood of employee queries in July — we keep that from happening.
Per-employee computations
New regime vs old regime, HRA proofs, 80C declarations — the salary computation behind Form 16 has to reflect what each employee actually declared. We build it per employee.
Revisions handled cleanly
If a correction is needed later, a revised Form 16 is issued cleanly against the revised TDS return. No confusion about which version is current.
Documents
Documents required for Form 16 Issuance
Clear, current documents matter more than a long checklist. Names, dates of birth and addresses should match across every record — that's what the authorities check first. Tick what you already have below.
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Payroll and TDS data
Verified against official requirements
Verification and distribution records
Verified against official requirements
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Get Free Document ReviewQuestions about documents
Do I also need Form 16A for vendors?
Yes — Form 16A is the TDS certificate for non-salary payments (professional fees, rent, commission). If you deduct TDS on vendor payments too, those need their own certificates.
Is Form 16 needed for every employee?
Only if TDS was actually deducted on salary during the year. No TDS, no Form 16 — though employees may still ask for a salary certificate, which is a different document.
Process
Form 16 issuance process — step by step
You’ll see each stage, what’s pending and what we need from you — so filings don’t bounce back.
Step 1 of 6
1. Confirm all TDS returns are filed
Form 16 can only be downloaded from TRACES after all four Form 24Q quarterly returns are filed and the challans match. We verify this first — typically within 1–2 working days.
2. Reconcile payroll with TDS
We match your payroll register against Form 24Q and challan 281. Any gap between salary paid and TDS deposited blocks Form 16 generation, so we clear it before proceeding.
3. Download Part A from TRACES
Part A carries the employer's TAN, employee PAN and the quarter-wise TDS summary. We download it from the TRACES portal for every employee.
4. Prepare Part B
Part B shows the salary breakup, exemptions and chapter VI-A deductions. We prepare it from your payroll and the investment proofs employees submitted.
5. Issue by 15 June
Form 16 must reach employees by 15 June following the financial year. We sign and share the completed Form 16s with your team well before the deadline.
6. Handle corrections
If an employee's PAN or TDS figure was wrong, we file a Form 24Q correction and reissue the Form 16. Late or wrong Form 16s cost you ₹100 per day under section 272A.
Why ComplyKart
Why ComplyKart for this
You should know who’s doing what. Open a stage to see how the work is shared.
TDS handled all year, not just in June
We handle payroll TDS through the year, so June is a routine month for us — not a fire drill. The 24Q filings behind you...
Individual computations, not templates
Regime choices, mid-year joiners, variable pay — employee situations are rarely uniform. Each Form 16 reflects the indiv...
Corrections without the runaround
When an employee spots an error, we correct the TDS return and reissue. One team owns the whole chain, so fixes are fast...
TDS handled all year, not just in June: We handle payroll TDS through the year, so June is a routine month for us — not a fire drill. The 24Q filings behind your Form 16s are already clean.
FAQ
Frequently asked questions
Search all 6 answers, or filter by the stage you’re thinking about.
Showing 6 of 6 answers
By 15 June following the financial year. Miss it and employees cannot file their returns on time — and the complaints land on your HR desk, not ours.
Part A shows the TDS deducted and deposited (pulled from your TDS returns); Part B shows the salary breakup, exemptions, and deductions. Both together make the complete Form 16.
Yes — Form 16A is the TDS certificate for non-salary payments (professional fees, rent, commission). If you deduct TDS on vendor payments too, those need their own certificates.
Only if TDS was actually deducted on salary during the year. No TDS, no Form 16 — though employees may still ask for a salary certificate, which is a different document.
File a revised 24Q and issue a corrected Form 16. It happens — wrong PAN, missed declaration. The fix is routine if the underlying TDS return is corrected first.
Form 16 is generated from TDS return data on the TRACES portal. Anyone offering Form 16s without the underlying TDS filings is selling you a problem.
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Real stories from businesses we've worked with.
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Learning center
Guides on Form 16 Issuance
Deeper reading from our articles — the same rules, explained in plain words.
Trust & transparency
Sources & how we keep this page accurate
Primary sources we refer to:
- Ministry of Corporate Affairs (MCA)
- GST Portal
- Income Tax Department
- IP India (Trademark / Patent / Copyright)
Last updated: 3 October 2026
Compliance rules change. If something on this page looks outdated, tell us on WhatsApp and we'll fix it — and your filing will always follow the current rules, not just what's written here.
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