Managing Business/Employment

Employee Resignation Letter

Standard format — adapt the highlighted details to your company, and have a professional review it before use.

Customize for my company

The [Employer]
[Today’s Date]
[Employer Title]
[Company Name]

Sub.: Resignation from the post of [Position]

Dear [Sir/Ma’am],

Due to some unavoidable circumstances, I, [Your Name], Resident of [Your Address], am not in a position to continue as a [Position] of [Company Name] with effect from [Last Date]. So you are requested to please accept my resignation and file the necessary forms and intimation to the concerned authorities.
This has not been not an easy decision to make, and I appreciate your support over the course of my employment at The Company. I truly value the experience, training, and knowledge I gained over the past years. It has been a pleasure working with you and the team.
Please let me know in case I can help during this transition. I wish you all the best as the company continues to grow.

Sincerely,

[Signature]
[Name]

This template is a starting point, not legal advice. Adapt it to your situation — and for anything high-stakes, get a professional review before you sign or send it.

Understanding this document

What is employee resignation letter ?

A resignation letter is the formal written record that you are leaving, and when. It starts the clock on your notice period and protects both sides: the employee has proof of a clean exit, the employer has a date to plan around. Verbal resignations cause most "but I never resigned" disputes.

When do you need it?

The day you decide to leave — in writing, to your reporting manager and HR. Keep the tone professional even if the exit is not amicable; this letter stays in your file and sometimes follows you to background verification.

Common mistakes to avoid

Not serving the full notice period — the employer can recover notice pay, and many do.
Emotional or accusatory language that lives forever in your employment record.
No mention of handover willingness — the single line that keeps references warm.
Not keeping an acknowledged copy — always get HR to confirm receipt in writing.

Need it tailored to your company?

Templates cover the standard cases. If your situation has complications — multiple parties, unusual terms, regulatory scrutiny — get it drafted properly. Our CAs, CSs and lawyers do this every day.

Customize it online — free Get it drafted for me Talk to a professional