Board Resolutions
Appointment of Director
Standard format — adapt the highlighted details to your company, and have a professional review it before use.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF XYZ PRIVATE LIMITED HELD AT THE REGISTERED OFFICE OF THE COMPANY AT ABC, New Delhi-110001 ON [DAY], [DAY] OF [MONTH] [YEAR] AT [TIME]
For Appointment of Director
"RESOLVED THAT pursuant to the provisions and other applicable provisions (including any modification or re-enactment thereof), if any, of the Companies Act, 2013, New Director be and is hereby appointed as an Additional Director on the Board of Directors of the Company who shall hold office up to the date of the ensuing Annual General Meeting of the Company".
"RESOLVED FURTHER THAT Mr./Ms. XYZ, Director of the company be and is hereby authorized to do all the acts, deeds and things which are necessary to the appointment of aforesaid person from the directorship of the Company.”
Certified True Copy
For XYZ Private Limited
Name: ABC
Designation: (Director)
Din: - 01234567
Address: XYZ, New Delhi [PIN]
This template is a starting point, not legal advice. Company law changes — if the stakes are high, get the final draft reviewed.
Understanding this document
What is appointment of director?
A appointment of director is a formal written record used by Indian companies to document a specific corporate action or agreement. Getting the format right matters — ROC filings, auditors, banks and courts all expect these documents to follow recognised formats.
When do you need it?
Whenever your company takes the corporate action this document records. Common triggers include board decisions, shareholder changes, statutory appointments, and regulatory filings. If you're unsure whether you need it, ask — getting it wrong costs more than getting it checked.
Common mistakes to avoid
- Using an outdated format that doesn't reflect current Companies Act requirements
- Missing signatures, dates, or DIN/registration numbers
- Not keeping a signed copy with the statutory registers
- Assuming a template is enough for a complex or disputed situation
Need it customized for your company?
Templates cover the standard cases. If your situation has complications — multiple parties, unusual terms, regulatory scrutiny — get it drafted properly. Our CS and legal team does this every day.
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